Record every production run with complete input traceability. Choose digital capture for real-time recording with barcode scanning, or print production sheets for manual recording on the factory floor. Both methods create the same audit-ready documentation.
Digital Production Capture
Record production batches in real-time with auto-generated batch numbers and barcode scanner support. Select inputs from FEFO-ordered available inventory, allocate multiple sources per input until required quantities are met, and create traceability links automatically.
Printable Production Sheets
Generate A4 production sheets for manual recording. Auto-scaled input quantities, batch code recording fields, quality control checkboxes, and signature sections. Includes confidentiality watermark and production method display.
Temperature Recording
Capture cooked and chilled temperatures with timestamps. Automatic alerts when food safety targets aren't met: cooked temperature below 75°C, chilled temperature above 4°C, or cooling time exceeding 4 hours. Visual warnings ensure immediate corrective action.
Mass Balance Verification
Compare input weights against output weights to calculate yield and identify process losses. Total inputs vs actual output, yield percentage, loss/waste tracking. Automatic alerts when variance exceeds 2% threshold — essential for BRC and IFS audits.
Quality Control Checks
Built-in quality checkpoints: all inputs verified against specification, all batch codes recorded accurately, weights within tolerance, equipment cleaned and sanitised. Check-all functionality speeds up documentation without compromising quality.
Preparation Summary
Select multiple formulas and generate a consolidated list of all inputs needed. Aggregated requirements scaled to target batch weights with inventory availability check. Perfect for planning production runs and warehouse picking.
Batch Status Workflow
Track every batch through its lifecycle with clear status progression:
- In Progress: Production underway, inputs being recorded
- Completed: Production finished, awaiting quality review
- Quality Hold: Batch held pending investigation or test results
- Released: Batch approved for sale or further processing
- Rejected: Batch failed quality requirements
Full audit trail with produced by and verified by attribution, production date, packed date, and notes for each batch.
Internal Batch Support
Not all inputs come from purchase orders. Trace Swift supports manual batch entries for non-purchased items:
- Water and ice from in-house supplies
- Sub-formulas produced internally
- Rework or reprocessed materials
- Items from alternative sourcing
Manual batch codes integrate seamlessly with purchased inventory traceability, maintaining complete genealogy regardless of input source.
Can I use both digital and paper production capture?
Absolutely. Many customers use printable production sheets on the factory floor and enter the data digitally later. Others capture everything in real-time with tablets and barcode scanners. Use whichever approach suits your production environment.
Can I track inputs from multiple suppliers?
Yes. During production capture, you can allocate quantities from multiple inventory lots to meet your required amount. Each source maintains its own traceability link, so you know exactly which lots went into each batch — even when spanning multiple suppliers or deliveries.
Related capabilities
Complete Traceability → Formula Management → Production Analytics →
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