Four Pillars of Manufacturing Excellence
Trace Swift brings together the core capabilities every regulated manufacturer needs. Whether you're producing food, cosmetics, pharmaceuticals, or chemicals, our platform provides the tools to manage formulations, control procurement, capture production, and maintain complete traceability.
Each feature is designed to work seamlessly with the others, creating a unified system where data flows naturally from input receipt through to finished goods.
🧪 Formulas
Formula Management
Create precise formulations with automatic cost calculations, percentage breakdowns, and yield management.
- Multi-input formulas
- Automatic cost calculations
- Yield and weight loss tracking
- Batch scaling
📦 Procurement
Supply Chain Control
Manage your entire supply chain from purchase order to goods receipt with complete lot-level tracking.
- Purchase order workflow
- Quality inspection
- Supplier batch codes
- FEFO inventory
🏭 Production
Batch Capture
Record every production run with complete input traceability, quality checks, and temperature monitoring.
- Digital or paper capture
- Barcode scanning
- Temperature recording
- Mass balance verification
🔍 Traceability
Complete Visibility
Trace any input forward to finished products or any batch backward to source inputs instantly.
- Forward traceability
- Backward traceability
- Universal batch search
- Audit-ready reports
Formula Management
Your formulas are the foundation of everything that follows. Trace Swift provides comprehensive formula management with automatic calculations, cost tracking, and documentation—all designed for regulated manufacturing environments.
✓ Precision Formulation
Build multi-input formulas with exact quantities. See percentage breakdowns update in real-time as you add or adjust inputs. Drag-and-drop ordering, configurable units (kg, g, L, mL), and input-level notes ensure your formulas are documented exactly as needed.
✓ Cost & Pricing Engine
Know your true costs instantly. Live cost per kg and per unit, markup percentage calculations, and gross profit to sales ratio. When input prices change, formulas update automatically across your entire product range with cost cascade.
✓ Yield Management
Account for process losses during cooking, drying, or evaporation. Weight loss percentage tracking ensures final weights reflect real-world production outcomes. Configure unit weights for accurate per-unit costing.
✓ Batch Scaling
Scale any formula to your target batch weight with automatic quantity calculations. The scale factor adjusts all inputs proportionally, making it easy to produce batches of any size while maintaining formula integrity.
✓ Documentation
Keep everything together. Rich-text production methods, version-controlled notes, and file attachments (PDF, images, Word, Excel) live with each formula for easy access during production and audits.
✓ Formula Duplication
Create variations quickly. One-click duplication copies all inputs, methods, and settings. Perfect for seasonal variants, customer-specific versions, or formula development iterations.
Procurement & Inventory
Manage your entire supply chain from purchase order to goods receipt. Every input is tracked with supplier batch codes and internal lot numbers from the moment it arrives—essential for regulatory compliance and recall readiness.
✓ Purchase Order Management
Create, confirm, and complete purchase orders with a structured workflow. Draft → Confirmed → Complete status tracking with auto-generated PO numbers. Email orders directly to suppliers with one click, including invoice number and delivery date tracking.
✓ Goods Receipt
Record every delivery with supplier batch codes, expiry dates, and received dates. Internal lot numbers are auto-generated for each line item, creating the foundation for complete traceability. USB/Bluetooth barcode scanner support enables rapid data entry.
✓ Quality Inspection
Five-point quality checks ensure every delivery meets specification: correct specification, correct condition, no infestation, no foreign bodies, packaging intact. Quality notes and timestamps create an audit trail for each inspection.
✓ FEFO Inventory Control
See available stock by lot with First Expiry, First Out sorting. Expiry status warnings highlight inputs approaching or past their use-by dates. Real-time stock levels help optimise working capital and prevent waste.
✓ Stock Adjustments
Adjust quantities with documented reasons for full audit compliance. Predefined reason codes (shrinkage, damage, stock count correction, expired disposal, quality rejection, supplier return) ensure consistent documentation.
✓ Supplier Management
Maintain your approved supplier list with contact details, multiple addresses, and approval status tracking. Company-wide approval updates let you approve or revoke entire supplier organisations with one action.
Bulk Actions Save Hours
Processing deliveries shouldn't slow down your production. Trace Swift includes bulk actions designed for efficiency:
- Auto-fill batch codes: Generate sequential supplier batch codes (YYYYMMDD-XXX format) for items without codes
- Auto-fill expiry dates: Set default expiry dates (+3 months) for all items in one click
- Mark all received: Record today's date as received date for all line items
- Mark all quality passed: Complete quality checks for all items simultaneously
- Duplicate detection: Automatic warnings when batch codes are duplicated within a purchase order
Production Capture
Record every production run with complete input traceability. Choose digital capture for real-time recording with barcode scanning, or print production sheets for manual recording on the factory floor. Both methods create the same audit-ready documentation.
✓ Digital Production Capture
Record production batches in real-time with auto-generated batch numbers and barcode scanner support. Select inputs from FEFO-ordered available inventory, allocate multiple sources per input until required quantities are met, and create traceability links automatically.
✓ Printable Production Sheets
Generate A4 production sheets for manual recording. Auto-scaled input quantities, batch code recording fields, quality control checkboxes, and signature sections. Includes confidentiality watermark and production method display.
✓ Temperature Recording
Capture cooked and chilled temperatures with timestamps. Automatic alerts when food safety targets aren't met: cooked temperature below 75°C, chilled temperature above 4°C, or cooling time exceeding 4 hours. Visual warnings ensure immediate corrective action.
✓ Mass Balance Verification
Compare input weights against output weights to calculate yield and identify process losses. Total inputs vs actual output, yield percentage, loss/waste tracking. Automatic alerts when variance exceeds 2% threshold—essential for BRC and IFS audits.
✓ Quality Control Checks
Built-in quality checkpoints: all inputs verified against specification, all batch codes recorded accurately, weights within tolerance, equipment cleaned and sanitised. Check-all functionality speeds up documentation without compromising quality.
✓ Preparation Summary
Select multiple formulas and generate a consolidated list of all inputs needed. Aggregated requirements scaled to target batch weights with inventory availability check. Perfect for planning production runs and warehouse picking.
Batch Status Workflow
Track every batch through its lifecycle with clear status progression:
- In Progress: Production underway, inputs being recorded
- Completed: Production finished, awaiting quality review
- Quality Hold: Batch held pending investigation or test results
- Released: Batch approved for sale or further processing
- Rejected: Batch failed quality requirements
Full audit trail with produced by and verified by attribution, production date, packed date, and notes for each batch.
Internal Batch Support
Not all inputs come from purchase orders. Trace Swift supports manual batch entries for non-purchased items:
- Water and ice from in-house supplies
- Sub-formulas produced internally
- Rework or reprocessed materials
- Items from alternative sourcing
Manual batch codes integrate seamlessly with purchased inventory traceability, maintaining complete genealogy regardless of input source.
Complete Traceability
Trace any input forward to finished products or any batch backward to its source inputs. Instant visibility for recalls, audits, and customer enquiries. When auditors ask you to trace a batch, you'll have the answer before they finish the question.
✓ Backward Traceability
Start with any production batch and see every input that went into it. Internal lot numbers, supplier batch codes, quantities consumed, supplier details, received dates, and expiry dates. Expandable source details show complete genealogy at a glance.
✓ Forward Traceability
Start with any input lot and see every production batch where it was used. Quantity consumed per batch, batch status, production dates. Essential for targeted recalls—know exactly which finished products contain a specific input lot.
✓ Universal Batch Search
Search any batch code—purchased input, internal batch, or finished product—and see its complete journey. Upstream (purchase history) and downstream (production usage) in one view. Cross-reference supplier codes and internal lot numbers instantly.
✓ Dual Code System
Track both supplier batch codes and your own internal lot numbers. Never lose the link between what suppliers send and what you use. Both codes visible throughout the traceability chain, searchable by either identifier.
✓ Source Verification
See exactly which inventory lots were consumed in each production batch. Quantity tracking per source, verified status indicators, and notes. Supports multiple sources per input for batches that span multiple lots.
✓ Audit-Ready Records
Sortable views, expandable details, and visual status indicators make audit preparation straightforward. Sort by input name or number of sources. Digital records organised for quick access during audits.
Traceability for Purchased and Internal Sources
Trace Swift maintains complete traceability regardless of input source:
Purchased Inventory
Green indicators
Inputs from purchase orders with full supplier traceability:
- Internal lot number (system-generated)
- Supplier batch code
- Supplier name
- PO number
- Received and expiry dates
Internal Batches
Blue indicators
Non-purchased items with internal batch codes:
- Manual batch code
- Quantity allocated
- Optional notes
- Full forward traceability
- Integrated with purchased sources
Team Access Control
Not everyone needs access to everything. Trace Swift includes role-based permissions so you can control exactly what each team member can see and do—essential for compliance requirements around separation of duties and data integrity.
✓ Role-Based Permissions
Assign team members to predefined roles that match their responsibilities. Each role determines which modules they can access and what actions they can perform. No more worrying about accidental changes to critical data.
✓ Formula Protection
Keep your formulations secure. Only tenant administrators can create, edit, or delete formulas. Production staff can view and use formulas during batch recording without risk of accidental modifications to your master recipes.
✓ Module-Level Access
Grant access to specific modules based on job function. Admin staff can manage purchases without seeing production data. Production teams can record batches without accessing procurement or pricing information.
✓ Separation of Duties
Meet audit requirements for segregated responsibilities. Different people can handle goods receipt, production recording, and quality release—with the system enforcing who can do what.
✓ Audit Attribution
Every action is logged with the user who performed it. Know exactly who created a purchase order, recorded a batch, or released a product. Complete accountability without manual sign-off sheets.
✓ Secure Authentication
Enterprise-grade authentication powered by Auth0 with secure password policies, and session management. Your data is protected by the same technology used by major enterprises.
Built for Regulatory Compliance
Trace Swift helps manufacturers meet the documentation and traceability requirements of major food safety and quality standards worldwide. Every feature is designed with audit requirements in mind.
FDA FSMA
United States
Food Safety Modernization Act Rule 204 compliance:
- Critical Tracking Events capture
- Key Data Elements recording
- Sub-4-hour trace capability
- Digital recordkeeping
BRC Global Standards
United Kingdom
Section 3.9 traceability requirements:
- Complete batch traceability
- Mass balance verification
- Traceability test documentation
- Supplier approval records
FSSC 22000
International
ISO 22000 Clause 8.9 compliance:
- End-to-end traceability
- Batch production records
- Temperature recording
- Audit-ready documentation
IFS Food
European Union
Section 4.18 traceability requirements:
- EU Regulation 178/2002
- 2-hour trace capability
- Mass balance reconciliation
- Allergen traceability
ISO 22000
International
Food safety management system:
- Traceability procedures
- Product identification
- Batch status workflows
- Record management
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Start Free 14-Day TrialFrequently Asked Questions
Is Trace Swift suitable for small manufacturers?
Yes. Trace Swift is designed for small to medium manufacturers (5-150 employees). Our pricing and functionality are tailored for businesses that need professional traceability without enterprise complexity or cost. Most customers are up and running within a week.
Can I use both digital and paper production capture?
Absolutely. Many customers use printable production sheets on the factory floor and enter the data digitally later. Others capture everything in real-time with tablets and barcode scanners. Use whichever approach suits your production environment.
How does barcode scanning work?
Trace Swift works with standard USB and Bluetooth barcode scanners. Scan mode can be enabled for batch code entry during goods receipt and production capture. The system detects scanned input automatically—no special configuration required.
What happens when inputs prices change?
Update the price on any input and Trace Swift automatically recalculates costs across all formulas using that input. You'll see exactly how many formulas are affected, making it easy to review pricing impact and adjust accordingly.
Can I track inputs from multiple suppliers?
Yes. During production capture, you can allocate quantities from multiple inventory lots to meet your required amount. Each source maintains its own traceability link, so you know exactly which lots went into each batch—even when spanning multiple suppliers or deliveries.
How long does implementation take?
Most customers achieve full traceability compliance within their first week. Day 1-2: Setup your account, inputs, suppliers, and formulations. Day 3-5: Start recording production and tracking batches. No consultants required.
What support is available?
We provide email support during UK business hours (Monday-Friday, 9:00-17:00 GMT). Most support queries receive responses within 24 hours.
See All Features in Action
Complete formula management, procurement, production capture, and traceability from £90/month.
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